Running an LPG plant or distribution business on registers, Excel sheets and WhatsApp messages works until stock and accounts stop matching. A proper plant management system puts purchases, sales, tank stock and accounts in one place. Here is what to check before you choose one.
1. Purchase and sale contracts
The system should record bulk purchase contracts and sale contracts, covering retail and bulk sales, so you can see what is committed, delivered and still pending.
2. Tank stock and bowser-wise reports
You should see stock by tank and by bowser, not only a single total. This is where losses and mismatches show up first.
3. Cash, bank, payables and receivables
Customer balances, supplier payments and daily cash and bank entries should flow into one ledger. You should be able to see who owes you, and how much, in one click.
4. Real accounts and reports
Look for ledger, trial balance, profit and loss and balance sheet reports. If your accountant still has to rebuild them in Excel, the software is only doing half the job.
5. User roles
Owners, managers and operators should see only what they need. This protects your numbers and reduces mistakes.
6. Local support
LPG operations run daily. Make sure the team behind the software answers quickly, in your language, when something needs fixing.
A quick checklist before you decide
- Can you see a live system used by a real LPG company?
- Can it show stock by tank and by bowser?
- Does it produce the accounting reports your accountant needs?
- Who owns your data, and can you export it?
- What does support cost after the first year?
See it for your plant
We have built websites and systems for 7 LPG and gas companies in Pakistan. Read more on our LPG plant software page, see the LPG plant management software itself, or ask for an LPG demo.